September 2021 Digital Workplace Roadmap Review | Quisitive

Happy September!

One of the items I always recommend when forming a Governance Committee is to have someone in your organization be granted the Message Reader permission to view the messages in the Office 365 Message Center.  It’s where you’ll get the most detail for the items you want to follow, there is a planner syncing interface, and you can follow and send messages about the products you are interested in.  I find it easier to get the detail I need there, but also refer to the Microsoft 365 Roadmap.  This month, the Microsoft 365 Roadmap will be getting an update to it’s easier to track what you need there.

Microsoft 365 roadmap site updates

Microsoft will be making updates to the Microsoft 365 roadmap on how you view, filter, search for, and sort the information in early September.

UI changes

API changes

M365 Roadmap
New M365 roadmap design

Understanding the new Preview data

The Preview data will be available, and the roadmap item’s description will be updated to read, “This item is currently available in Public Preview” when the following is true:

What you need to do to prepare:

You might want to notify your users about these changes and update any documentation as appropriate.

Pairing naming convention between Teams channels and corresponding SharePoint folders

This new release will update the channel rename experience in Teams to simultaneously rename the corresponding folder in SharePoint sites whenever a channel in Teams is renamed. Microsoft are taking this step to eliminate the difficulty in tracking, across all Microsoft 365 endpoints, that occurs when a channel in Teams is renamed and the corresponding folder’s naming convention is not updated accordingly in SharePoint. This will rollout on Teams desktop and web.

Key points

This new feature’s pairing of the naming convention between Teams channels and the corresponding SharePoint folders will help to eliminate confusion across all Microsoft 365 endpoints, providing greater clarity for users.

This new feature will be available for all Standard and Private channels that are renamed after the rollout.

Teams – Announcing updated Send Feedback experience in mobile app

This new feature will allow users on Teams mobile app to share feedback directly from the Help & Feedback option in Settings, without needing to send an email message. You will also be able to control which elements (like email addresses, and logs) can be shared by users when sending feedback on the mobile app.

This message is associated with Microsoft 365 Roadmap ID: 84004.

When this will happen:

Microsoft will begin rolling this out in late September and be complete by late October.

How this will affect your organization:

In addition to users being able to send feedback by using the mobile app, take note of how you can control mobile feedback elements using existing admin policies for Teams.

Note: Send feedback will not be available for student licenses and the entry point for send feedback will remain same for end users.

All previous admin settings will be respected and left unchanged.

What you need to do to prepare:

Use cmdlet to modify Teams feedback policy. Policy changes apply to Desktop, Web and Mobile clients

Learn more:


(Updated) Power Apps can now display images from Microsoft Lists

Updated August 26, 2021: Microsoft has updated the rollout timeline below.

Power Apps image controls can now display images that are stored in image columns in Microsoft Lists. Images can be displayed in four sizes: small, medium, large, or full.

When this will happen:

How this will affect your organization:

New apps that use the SharePoint connector to add a list as a data source may display images from the list if they are present in the list. Existing apps can also be updated to show images.


Note: This only applies to Direct links in PowerApps/PowerAutomate. Using the Direct Link option in PowerApps/PowerAutomate does not provide the same experience as other services as the Direct links created expire after a short period of time.

The ‘Direct’ link option is being retired because rather than creating sharing links it creates file download links, which do not reflect the scope chosen by the user and may not be accessible after a short period of time.

If no users in your tenant are using the Direct Link option you can safely disregard this message.

Key points

What you need to do to prepare:

If you are currently using the Direct link option, you have until September 25, 2021 to fix your apps and flows. After that, the action will return an error message. In order to create a long-lived Sharing Link as intended, please select “View” or “Edit” as the Link Type rather than “Direct”.

Learn more about the connector:

Microsoft ToDo

Important updates are available for Microsoft To Do apps

If your organization does not use Microsoft To Do, you can disregard this message. 

Microsoft is moving Microsoft To Do’s backend to a more efficient service. For the best experience across all of your devices, you need to update to the latest version. Make sure your mobile and desktop To Do apps are version 2.49 or higher before end of October 2021 to avoid any issues with cross device syncing. Also since To Do tasks are also linked with Outlook Android and iOS apps. Please make sure that you update your Outlook android and iOS apps as well.

Key points

How this will affect your organization:

After October 2021, To Do app versions 2.48 or below will no longer sync across devices, but you’ll still be able to use To Do in offline mode. After October 2021, you can keep your To Do apps syncing by updating your apps to the latest version. If you log out before updating to version 2.49 or higher, you will lose all un-synced data.

What you need to do to prepare:

Please make sure you update your To Do apps(Android, iOS, Windows and Mac) and Outlook apps(Android and iOS) to the latest available version before 31st October 2021. Update your To Do apps to the latest version in the appropriate app store.

Learn More

Additional information

Stream Logo
Microsoft Stream

Changes to Search in Microsoft Stream (Classic)

Starting September 20, 2021, and on an ongoing basis, your Microsoft Stream (Classic) users may be unable to view, search, or edit automatically generated transcripts for newly uploaded videos OR videos that were not uploaded, edited, or viewed during the prior six (6) months (three (3) months if you are a customer in the eastern United States data center). Transcripts will be automatically regenerated when a video gets a new view or when a user with owner rights to the video updates the video details to automatically regenerate the transcript (the video will need to have at least 1 new view).

For your reference, this is an update to prior Message center posts:

Note: this does not apply to

When this will happen:

Beginning September 20, 2021

How this will affect your organization:

This change affects newly uploaded videos, automatically generated transcripts that are unedited, and videos that were last uploaded, edited, or viewed more than six (6) (or three (3) for eastern United States) months ago, with the six-month (or three-month) period being calculated on a rolling, ongoing basis.

As an example, if a video with auto-generated transcripts goes unwatched in the six (6) months following its upload, the auto-generated transcript will become unavailable. (The video will remain available.) However, a transcript will automatically be regenerated when the video gets a new view, or, when a user with owner rights to the video updates the video details to automatically regenerate the transcript (the video will need to have at least 1 view in this case).

Please note the following points:

What you need to do to prepare:

Microsoft suggest you notify your users about this change and update your training and documentation as appropriate.

Microsoft Planner
Microsoft Planner

Lightweight Plans in Planner

With the upcoming “Meetings” solution: New hybrid work innovations in Microsoft Teams Rooms, Fluid, and Microsoft Viva, meeting participants can quickly capture tasks and expect them to automatically sync into the Microsoft 365 Task Ecosystem (Planner, To do/Outlook, and Teams Task app). To enable this, meetings create a plan in Planner for the captured tasks.

To support this more ad-hoc form of task tracking, Planner now supports plans that don’t require an M365 Group, which we are calling “Lightweight plans”. Instead of using Groups, access to these plans is determined by a simple list of members stored in Planner that can contain any user with a valid AAD ID in that tenant (more details below).

The basic functionality of Lightweight plans is:

Additional notes:

When this will happen

The APIs for Roster containers (which is how Lightweight plans are enabled, see below) will be enabled on Graph for all tenants starting in mid-September and expect to complete by mid-October.

How this will affect your organization

When this feature is released, plans can be created outside of Microsoft 365 groups. Lightweight plans are not subject to existing Microsoft 365 group controls.

What you need to do to prepare:

If you would like your tenant to be able to utilize “Lightweight plans” (i.e., plans that aren’t contained by a Microsoft 365 Group), you will need to make sure Roster containers are enabled (since this is how we enable Lightweight plans, as described below).

Alternatively, there are tenant admin settings that can disable the creation of Roster containers (and thus Lightweight plans) in a tenant: Disable the creation of Roster containers in your organization’s Planner tenant – Microsoft Planner | Microsoft Docs.

Note that disabling the creation of Roster containers means that your tenant will not be able to take advantage of the Meeting Notes integration with Task Ecosystem, such that tasks captured in a Meeting will not sync to M365 Task Apps.

In addition, see updated data export documentation that covers new Roster-related info.

How Roster containers relate to Lightweight plans

To enable Lightweight plans, we are introducing a new type of container in the Planner service, which we are calling “Roster containers”. Lightweight plans are simply the plans attached to Planner Roster containers.

Note that Roster containers are a Planner-only concept, and do NOT create objects in AAD. They are NOT an equivalent to M365 groups. A single “Roster container” can only contain a single Lightweight plan.

Microsoft Form
Microsoft Forms

Microsoft Forms: Manage and organize your forms and quizzes now

This new Forms feature release will allow users to manage and group all forms and quizzes as desired and in their own way, to efficiently archive and categorize their forms into collections.

This is rolling out desktop, web and mobile.

This message is associated with Microsoft 365 Roadmap ID 70734.

When this will happen:

Standard: Microsoft will begin rolling this out in late September and expect to complete rollout late November.

Government: Microsoft will begin rolling this out in early November and expect to complete rollout late November.

How this will affect your organization:

End users in your organization will be able to easily archive and manage their own personal forms into different collections which will allow them to work more productively and feel more in control of their personal content. Additionally, this new update will provide a smooth experience for users when they switch between different products in (e.g. PowerPoint, Word, Excel, OneDrive).

In addition, users will also be able to:

This is the view that users will see after they create and manage forms /quizzes into collections from their personal forms.

Collection is supported in mobile view as well. Below shows how the collection looks like on small screens.

What you need to do to prepare:

You might want to notify your users about this new capability and update your training and documentation as appropriate.